Our world is dying and we are mostly responsible for it. It is no surprise that global warming is one of the most critical issues since the industrial age. Paper manufacturing is one of the top contributors to global warming. We realize that paper is a renewable resource but its production and recovery require time, money and energy which are usually overlapped. This is why we’re here to discuss how we can use digital bills and paperwork to save paper cost and the environment.
From a business and commercial point of view, paper has been used for centuries for different applications. Firstly, they have been used for representing value in the form of money, cheque, vouchers and tickets. They have also been used for communicating and storing information in the form of printed or written books, magazines, art, post, receipts and print media.
We have come a long way thanks to technological developments and since we live in a digital information age, it is about time businesses and industries go smart. A lot of applications which require paper can now be executed digitally as long as the information is accurate and convenient. For example, if you visit an ATM, you are asked if you would like a transaction receipt even when all information regarding your usage is available online. The point is that consumers and suppliers need to work on evolving the mindset which revolves around physical or hard copies as customers still prefer paper. Metric tons of resources and paper can be saved if the digital shift is implemented with a more enforcing approach.
Furthermore, saving paper is saving money and this will grab the reader’s attention more. For small and medium companies or businesses, paperless productivity helps to eliminate or reduce their hard documents by going electronic or digital. The following are some ways going digital can save organizations money and smoothen their operations at the same time;
1. Reduction and Organization of Hard Documents
Organization of paperwork is hard and time consuming. Even then, you need to undo some actions after organizing to change, store or dispose. Companies send out Important documents like bills, statements and invoices which recipients received over email or other digital channels. Besides, the added level of security thanks to advancement in information technology ensures that your information is secure and on time.
2.Instant Access to Important Files
Going digital enables businesses to build and browse their database for files and information rather than physically looking for them in a mountain of paperwork. For instance, banks can access your account straight from their desks rather than looking for physical documents.
3.Swift Internal Communication
Internal communication is mandatory for smooth operations within the work place. In recent times, employees were accustomed to calls, face-to-face or printed communication in the form of notices. Today, managers can reach employees using technology and reach them in real-time. However, you have to save money which is as important as effective communication so you should maintain a positive balance.
4.Save Money by Reducing Waste
Every year, business dispose or recycle millions of metric tons of paper at a steep cost. Businesses can save a lot of their budget by going electronic. Shredding, filing, posting and writing can be time consume and lead to a lot of waste. Plus, if paper usage is reduced, so is the costs spent on it and on disposing it. Besides, the cost put into paper can be better put to another use at the work place.
5.Cost Effective Notifications and Updates
Obviously, most businesses and industries constantly send out notifications and alerts to their customers. People are accustomed to paper receipts, forms and money which makes it difficult to change the trend. However, many channels have been successful today as customers are slowly being shifted to digital notifications thanks to superpowers like Amazon, Ali baba and other mega ecommerce stores.
The Importance of Digital Receipts
A digital bill is one of the game changers that industries and commercial businesses need to impose sooner than later. It is an incredible tool which saves cost, energy and time regularly. A digital receipt can help you track your expenditure in real time with options to store for future use along with the freedom to organize your activities. Plus, with cellphone integration, you can even scan receipts and barcodes for more information. In the US alone, business print over 11 billion receipts each year. If these receipts were digital, it would result to 10 million trees saved along with a billion gallons of water over a 250 million gallons of oil. Sure, digital receipts do cost money but it is nowhere compared to the cost of paper receipts. Finally, they can contribute to saving the planet and keeping us healthy at the same time.